General Instructions

There is a first aid box in the kitchen.

The nearest A&E is at Bedford Hospital MK42 9DJ


Network: On Request

Password: On Request

Fire Safety

No smoking, candles, other naked flames or flammable substances or materials (particularly decorations) are allowed in the hall.

Decorations must not be placed near or tied to lights or heaters.

Extra heaters must not be used.

Do not cook with fat

Electrical Equipment

Any electrical equipment bought into the hall must be in good condition and used in a safe manner.

Do not attempt to use or repair damaged or faulty Pavilion equipment

Do not use any equipment that has previously caused an RCD to trip

Flexible cables should be positioned and protected so that they do not constitute a tripping hazard and are not subject to mechanical damage.

Never leave any electrical equipment, including the hobs and oven, unattended when switched on


If possible, please keep windows and the entrance doors closed when music is being played.

Fire exits must be kept closed at all times.

Please keep noise levels down outside the hall e.g. in the car park at all times but particularly during and at the end of functions. 

Car Park

Do not take alcoholic drinks into the car park.

No vehicles are to be left overnight. The car park is locked and access will not be gained until the following day.

If the car park is full, guests should park so as not to inconvenience local residents.

Additional Hazards for Children

Keep children out of the kitchen and storeroom at all times.

Biddenham Cricket Club

The cricket club has access via the side door to their own kitchen and toilet facilities – this will not impact your usage in any way.

However, please be mindful of noise if opening the hall doors onto the green and a cricket match is in process.  The Cricket Club will have the authority to request the doors are closed.

Outside Spaces

The outside space is not included in the hiring agreement and is used at your own risk


There are brushes and mops in the cupboard in the side entrance hall…please use them.

Mop up spills on the floor as soon as possible.

Do not drag chairs across the floor around.

Do not attempt to move the water heater in the kitchen if it is full, particularly of hot water. It is very heavy.

Report any equipment failure or damage to the Maintenance Officer (07808 579330) as soon as possible.

Record any minor accidents in the accident book, and all accidents to the Maintenance Officer.

Before You Leave Please…..

Stack all chairs neatly in the hall storage cupboard.

Stack no more than 6 at a time (to avoid heavy and unsafe stacks) with the backs outwards so that they can be easily moved by the next user.

Fold up any tables used and stack them in the hall cupboard in an orderly fashion for the next hirer.

Leave the hall in a clean and tidy condition. Remember to sweep the floor.

Ensure that the work surfaces, oven, hobs, heater cabinet and fridges are left clean.

When You Leave Please Leave the Hall as You Found it, and……

Switch off any hall heaters, if used.

Turn off the extractor fans, and hobs and oven at the mains switch on the wall behind them

Ensure all windows/doors are closed.

Check that all taps are turned off

Turn off all lights both inside and outside.

Lock the main front door and return the key to hook in the lobby.

Leave by the side entrance ensuring the door is closed shut and locked.

Take away all glass bottles and any rubbish that won’t fit in the bins.

Once the cleaner checks the hall on the Monday after your event your deposit will be refunded if all is ok.

(for emergency contact Deborah Slade 07808 579330)